Who we are
Data Security Solutions Limited (“the Company”) is the data controller responsible for the personal data we process.
For the purposes of UK data protection law, we act as a Data Controller in relation to personal data processed in connection with our business activities.
1. What Personal Data We Collect
We collect and process limited personal data in the course of operating our business. This may include:
Business Contacts
- Name
- Job title
- Business email address
- Business telephone number
- Company name
- Meeting notes and correspondence
Commercial & Contractual
- Signatory names on contracts
- Professional contact details
- Proposal and engagement information
Governance & Compliance
- Director and Company Secretary details (as required by law)
- Security logs and audit records (where applicable)
We do not intentionally collect special category (sensitive) personal data.
2. Lawful Basis for Processing
We process personal data under the following lawful bases:
Legal Obligation
To comply with statutory and regulatory requirements (e.g. company records, tax and accounting obligations).
Contract
To enter into and perform contracts with clients, suppliers and partners.
Legitimate Interests
To operate and grow our business, manage professional relationships, and maintain records of communications and proposals.
Consent (Where Applicable)
If we rely on consent (e.g. for optional communications), we record and manage that consent and provide clear mechanisms to withdraw it.
3. How we Use Personal Data
4. Who Processes the Data
Personal data is processed only by:
All third-party processors are subject to contractual data protection obligations and must implement appropriate technical and organisational measures.
5. Data Sharing
We may share personal data where necessary with:
Professional Advisers
Accountants, legal advisers
Government Authorities
Where required by law
Contracted Providers
Acting under contract
We do not sell personal data.
6. Your Rights
Under UK GDPR, individuals have the following rights:
To exercise any of these rights, please contact us using the details below. We will respond within one calendar month, in accordance with legal requirements.
7. Complaints
Contact Us First
If you have concerns about how we handle your personal data, we would appreciate the opportunity to address them directly.
Information Commissioner's Office
You also have the right to lodge a complaint with the ICO, the UK's supervisory authority for data protection issues.
8. Updates to this Notice
This Privacy Notice is reviewed annually or whenever there is a material change to our processing activities. The latest version is always available on our website.